Company
Company holds the things that are printed on every certificate your team produces: who the contractor is, the two logos at the top of the page, and the test instruments your engineers pick from. Set them once and every certificate anyone issues carries them.
Find it in the sidebar of your Shine Forms account, or go to account.shineforms.co.uk/company.
There are three cards, and they are printed in three different places on a certificate. Everything here belongs to the company, not to you — change it and it changes for everyone.
Company details
These fill the contractor section of the certificate: the block that says who carried out the work.
Company name / trading title is the one field that must be filled in. It is what prints as the contractor, so put the trading name your customers would recognise rather than the registered one if the two differ.
Email, Telephone and Address are your contact details as they appear on the certificate. The address is a free-text box and keeps the line breaks you type, so lay it out the way you want it to read.
Branch number and Enrolment number are your registration with a scheme or trade association — your enrolment number and, if your scheme issues one, the branch it belongs to. On the 2026 electrical certificates the two print as a single value, enrolment / branch, so filling in only one of them is fine: whichever you give is what prints.
Save company details writes all six at once. Nothing is saved until you press it, so you can correct a typo by reloading the page.
Logos
A certificate prints two logos: yours in the header, and your scheme’s alongside it.
The size in brackets after each description — 225 × 75 for the company logo, 175 × 75 for the association one — is the exact space the certificate gives it. Your image is not stretched to fill that space: it is scaled down until it fits and centred, keeping its proportions. So a square logo on the 225 × 75 canvas ends up 75 wide with empty space either side rather than squashed.
That empty space is transparent, which is why a PNG with a transparent background prints best — a JPEG carries a white rectangle with it and the white will show. PNG, JPEG, BMP, GIF and WebP are all accepted, up to 5 MB.
The preview is not your original file. It is the fitted image exactly as the certificate will print it, so if the result looks small or off-centre in the preview, it will look that way on the certificate too — crop the whitespace out of your file and upload it again.
Choose File replaces a logo immediately; there is no separate save. Remove takes it off again, and the certificate then prints nothing in that space. The next certificate rendered picks up the change on its own — there is nothing to re-issue.
Test instruments
The instrument library is the pick-list your engineers choose from when they record which instrument they used for each test. Adding one here means nobody has to type a serial number on site.
Each row shows the make and model, the serial number, the tests it covers and when it is next due for calibration. A serial number falling due or already past its calibration date turns amber — that is the only warning you get, so it is worth a look before a busy week.
Add instrument and Edit open the same form.
Serial number is the only thing required, because that is what the certificate prints. It must be
unique within your company, and the check ignores capitals — MFT-204871 and mft-204871 are the
same instrument as far as the library is concerned.
Tests performed is the part worth understanding. An instrument is not a type here; it is a set of capabilities. A new instrument starts with all five tests ticked, which is right for a multi-function tester and wrong for anything specialised — untick the ones a dedicated earth electrode tester or insulation tester cannot do, and it will only be offered where it belongs. At least one must stay ticked.
Multi-function tester is separate from the five, and does something extra: it fills the 2026 form’s own multi-function instrument row as well as the individual test rows.
Calibration date, Next calibration and Certificate no. are the calibration record. They are optional, and Next calibration cannot be earlier than the calibration date. Filling them in is what makes the amber warning work.
Delete asks Delete? in the row itself rather than opening a dialog — Yes removes the instrument straight away. Certificates that already name it are untouched; each certificate keeps the serial number it was issued with. Deleting only stops the instrument being offered on new work.
What everyone else sees
Everything on this page is administrators only. A colleague who is not an administrator sees the same page, in full, and can change none of it:
- the six company details as plain text, with the line Contact your company administrator to update company details. underneath
- both logos, previewed at the size the certificate prints them, with no Choose File and no Remove
- the whole instrument library, with no Add instrument and no Edit or Delete on a row
Nobody is hidden from anything here — the details are printed on every certificate they issue, so there is no reason they should not read them.
If you are not attached to a company at all, the page says so instead. A company is created when you buy your first licence, or an administrator can invite you into theirs.