How Prolec keeps certificates accurate and professional with Shine Forms

‘When you convert to PDF, it looks more professional than most of the competitors out there. And the intelligence in the software picks up on things - it checks your values against the regulations. That’s what you need.’

Oliver Fink Project Manager, Prolec Electrical Services

In this story

• Professional PDF output for high-end commercial work
• Built-in regulation intelligence catches errors automatically
• Every engineer produces regulation-perfect certificates
• Time savings and confidence for Qualified Supervisors

Customer summary

Since 2013, Prolec Electrical Services has built a reputation as the contractor you call for electrical work when you can’t afford mistakes.

Their projects include data centres where downtime is expensive, banks where security is non-negotiable, and historic buildings where modern compliance meets heritage preservation.

The team has built long-lasting relationships with clients who trust them with infrastructure others might miss or not fully understand.

When you’re working at this level, your certificates need to reflect the quality of your electrical work. This is why Prolec chose Shine Forms.

‘The software does what we need it to do,’ says Oliver Fink, Project Manager at Prolec. ‘And converting to PDF looks more professional than most of the competitors out there.‘

Every engineer applies regulations the same way

Prolec’s work includes maintaining uptime in data centres and modernising electrical systems in historic buildings whilst preserving their architectural integrity. The certificates need to be accurate and professional.

‘We’ve got clients who expect a certain standard across everything’, explains Oliver. ‘The certificates we produce are part of that. Shine Forms helps us maintain that professional appearance.’

Beyond appearance, there’s substance. Shine Forms has BS 7671 regulations built directly into the software, catching errors before certificates go out the door.

‘The intelligence in the software is helpful’, says Oliver. ‘It picks up on things, checks your values against the regulations. It’s accurate, which is what you need when you’re producing certificates.’

The regulation intelligence means engineers spend less time double-checking calculations and more time focused on the electrical work. It saves time and gives the Qualified Supervisor confidence that certificates have been completed properly across the team.

Support that responds when you need it

Working on commercial installations means keeping projects on track.

‘When we need some technical help, the support is responsive’, Oliver says. ‘That makes a difference. We can get back to work rather than waiting around for answers.’

Getting a quick response keeps the job on track when something needs sorting. Oliver and his team can resolve issues and move on rather than stalling projects while waiting for support.

Software built for electrical contractors

Prolec needs electrical certification software that handles the full range of their work - electrical installations under BS 7671, fire alarm systems under BS 5839, and emergency lighting under BS 5266. Shine Forms supports all three.

‘We’re using it across different projects, ’ explains Oliver. ‘Having one piece of software that covers what we need means engineers aren’t jumping between different systems.’

The software includes features Prolec uses regularly:

• Produces professional PDF’s that looks better than competitors
• Certificates show Prolec’s branding and their NICEIC scheme provider logo
• Built-in regulation intelligence that highlights errors automatically
• Multi-standard support for electrical, fire alarm and emergency lighting work
• Responsive technical support

Catch mistakes before submission

Prolec’s certificates reflect their work - professional, accurate values, and compliant with regulations.

‘Our certificates represent our work’, says Oliver. ‘They need to look professional, be accurate, and meet all the regulatory requirements. Shine Forms helps us achieve that.’

The built-in regulation intelligence particularly helps when managing multiple engineers. It ensures consistency across the team and reduces the risk of errors.

‘Having the regulations built in means the software catches errors and typos’, explains Oliver. ‘It’s checking your values, making sure everything complies. When you’re producing hundreds of certificates across different projects, that makes a huge difference to quality and confidence.’

The certificate and regulation accuracy mean Prolec’s certificates reflect the standard their clients expect - whether that’s a data centre operator, a facilities manager, or a historic building trust.

‘The intelligence in the software picks up on things - it checks your values against the regulations. That’s what you need when you’re producing certificates.’

Oliver Fink Project Manager Prolec Electrical Services