---
layout: '@/layouts/DocsLayout.astro'
source: pirform
description: It is easy to set up and apply licences to your copy of Shine Forms.  You can also manage your licences online.
---


Shine Forms is licensed annually and each licence can be installed onto one computer. Your licences are available against account in [www.shineforms.co.uk](https://www.shineforms.co.uk/licences) and can be downloaded or emailed from there. You then use Shine Forms to apply and activate the licence on your computer.

:::tip{title="Manage your licences online"}
All your current licences are in your [Licence Manager](https://www.shineforms.co.uk/licences) and read about how to purchase licences [here](https://www.shineforms.co.uk/docs/purchasing-licences).
:::


# Licences in Shine Forms

## Applying a licence

Once you have got the licence file, you just need to save it to your computer and Shine Forms will find it the next time it starts up. Shine Forms will look for the file in any of the following locations:

* Your desktop.
* A folder called Downloads under your Documents folder.
* A folder called Downloads directly under your main user profile folder.

Save the licence file to one of the above locations on your computer, then close and start Shine Forms and it will apply the licence automatically. The licence file will disappear after Shine Forms applies it.

Alternatively, you can open the file directly. To do that, go to the **Home Screen**, then click **File** and then click on the item marked marked **Open Licence File** as shown below.

![Screenshot of the home screen main menu showing the Open Licence File option](https://www.shineforms.co.uk/docs/_img/home-screen-main-menu.png)

## Identify the current licence

You can see the details of the current licence in the status bar at the bottom of the **Home Screen**:

![Image showing the status bar at the bottom of the home screen with licence details](https://www.shineforms.co.uk/docs/_img/home-screen-status-bar.png)

You can copy those details by right-clicking on the status bar and selecting **Copy licence details to clipboard**:

![Dropdown menu from the status bar offering options like Copy licence details to clipboard](https://www.shineforms.co.uk/docs/_img/home-screen-status-bar-menu.png)

You can then just paste those details into an email:

![Example email containing copied licence details from Shine Forms](https://www.shineforms.co.uk/docs/_img/email-with-licence-details.png)

## Updating a licence over the internet

To update your licence over the internet, right-click on the status bar and select **Update licence from internet**:

![Dropdown menu in the status bar with Update licence from internet option highlighted](https://www.shineforms.co.uk/docs/_img/home-screen-status-bar-menu.png)

:::note
Shine Forms will need to be connected to the internet to update the licence. Look for the green tick in the status bar to see whetner whether Shine Forms is connected.
:::


# Managing licences online

Your licences are stored in the Shine Forms account that you were using when you purchased them. You also access your them from the link below (you will need to be logged in using the email that you used to buy the licences):

[www.shineforms.co.uk/licences](https://www.shineforms.co.uk/licences)

You will then see a list of your licences:

![Table showing a list of existing licences stored in the Shine Forms account](https://www.shineforms.co.uk/docs/_img/licences-existing.png)

## Sending the licence by email

You can send the licence in an email that also contains instructions to apply the licence. To do this, just select the licence or licences and then click **Email Selected** at the bottom of the licence list. Note that the licence will be sent to the email address that you have against the licence - see later for how to change this.

![Screen for selecting licences and sending them by email using the Email Selected button](https://www.shineforms.co.uk/docs/_img/licences-email.png)

Alternatively, you can access the licence code by clicking on **View Licence**. From there you can copy the licence code if you want to paste it directly into the program.

![Screen displaying licence codes with options to view and copy them directly](https://www.shineforms.co.uk/docs/_img/licences-code.png)

## Updating the licence name and email

Clicking on the name and email next to the licence will let you of change the licence details. For example, enter the name and email address of the engineer using the licence. Just click Save Changes to update the licence when you're done.

![Interface to update licence name and email fields with Save Changes button](https://www.shineforms.co.uk/docs/_img/licenses-edit.png)

# Licences for multiple engineers

:::success{title="Store your certificates online for free"}
We highly recommend using an online storage and sharing facility such as Dropbox or OneDrive.  Read more [here](https://www.shineforms.co.uk/docs/backup)
:::


Shine Forms is licensed to the machine, so the best way to manage the licences is to attach them to a machine, not the user.

Use the name of the licence to indicate the machine it is used on.

Use the email against the licence to indicate the user who you wish to send the licence to.

You only need to deactivate a licence when you are going to completely remove Shine Forms from that machine or make significant changes to the machine, such as reinstalling Windows or fitting a new hard disk.

Read how to move a licence to another machine [here](https://www.shineforms.co.uk/docs/moving-to-a-new-computer).