---
layout: '@/layouts/DocsLayout.astro'
source: pirform
description: Learn how to set up Shine Forms so that your electrical certificates are automatically backed up online.
---


Shine Forms makes it easy to use online storage for sharing certificates with fellow engineers. This ensures your certificates are safe even if your computer malfunctions, gets damaged, or is stolen.

:::success{title="Access PDFs on devices without Shine Forms"}
Automatic exports used with online storage means the latest PDF is always available on devices that don't have Shine Forms installed.  Read more [here](https://www.shineforms.co.uk/docs/backup-online)
:::

:::tip{title="Importing certificates from other engineers"}
Backing up online makes your certificates available on other computers and to other engineers.  Read how to
import certificates [here](https://www.shineforms.co.uk/docs/certificate-sharing#importing-certificates).
:::


# Get a free online storage account

Online storage providers offer free storage that is enough to store your Shine Forms certificates. If you don't have one already, 
you can set up an account with:

- [Dropbox](https://db.tt/8h28DQ4b)

- [OneDrive](https://onedrive.live.com/about/en-gb/)

- [Google Drive](https://www.google.com/intl/en-GB_ALL/drive/)

# Store backups in Dropbox or OneDrive

To store backups and exports in a folder inside your OneDrive or Dropbox folder:

1. Open [Shine Forms Options](https://www.shineforms.co.uk/docs/options#shine-forms-options).
2. In the **Saving and Backup** section, click **Use Dropbox** or **Use OneDrive** to detect and use the respective service.

![Animation showing how to use Dropbox or OneDrive options in Shine Forms](https://www.shineforms.co.uk/docs/_img/pirform-options-use-dropbox-onedrive.gif)

New backups or exports will now be stored in those locations and synchronized online.

:::tip
Shine Forms uses the license name in the folder name. Adjust your licenses [here](https://www.shineforms.co.uk/docs/managing-licences).
:::


# Pick your own folder

You can choose your own folder by clicking **Choose Shine Forms Folder** to set the root folder, or use the **Browse** buttons to set each location individually.

![Interface for choosing saving and backup folders in Shine Forms](https://www.shineforms.co.uk/docs/_img/pirform-options-saving-and-backup-choose-folders.png)

# Organizing files from multiple engineers

To avoid mixing backups and certificates from different engineers:

- Use a folder name that identifies the engineer and the machine they are using.
- For example, use **John Office** for John's certificates from the office machine, and **Jane Laptop** for Jane's certificates from the laptop.

These folders will appear in Dropbox as:

> Dropbox\Shine Forms\John Office

and

> Dropbox\Shine Forms\Jane Laptop